Bookkeeping Tasks Schedule

The following pages contain schedules for the bookkeeper to follow containing the major bookkeeping tasks discussed throughout the guide. We recommend you print the schedules to use as checklists.

The schedules are as follows:

• Daily Tasks
• Weekly Tasks
• Monthly Tasks
• Quarterly Tasks
• Annual Tasks
• Tasks as They Occur

Daily Tasks

Processing Bank and Credit Card Accounts

Import and review bank and credit card transactions

• Step 1: Manually update your accounts
• Step 2: Review your imported bank and credit card transactions
• Step 3: Review transactions after you’ve matched or added them

Record bank deposits (end of business day)

Processing Sales and Receipts

Record any advanced payment and cash sales (sales receipts)

Record any sales on account (sending invoices)

Receive any invoices payments paid with a check or over-the-phone payment

Processing Purchases and Payments

Record any advanced payment and cash purchases (expenses)

Record any purchases on the account

Communicating Business Performance

Prepare and send cash flow reports

• Statement of Cash Flows (report period: yesterday)

Prepare and send sales reports

• Sales by Customer Detail (report period: yesterday)
• Sales by Product/Service Detail (report period: yesterday)
• Accounts Receivable Aging Detail (report period: yesterday)
• Collections (report period: yesterday)

Prepare and send expense reports

• Purchases by Vendor Detail (report period: yesterday)
• Purchases by Product/Service Detail (report period: yesterday)
• Accounts Payable Aging Detail (report period: today)

Weekly Tasks

Processing Purchases and Payments

Pay bills every Friday (while following the rule Pay as late as possible but within terms)

Communicating Business Performance

Prepare and send Weekly Management Report

Monthly Tasks

Processing Bank and Credit Card Transactions

Reconcile all QuickBooks-connected bank and credit card accounts

• Step 1: Open your bank or credit card statement
• Step 2: Set up the reconciliation
• Step 3: Reconcile the account

Communicating Business Performance

Prepare and send Monthly Management Report

Quarterly Tasks

Communicating Business Performance

Prepare and send Quarterly Management Report

Annual Tasks

Communicating Business Performance

Prepare and send Annual Management Report

Tasks as They Occur

Processing Bank and Credit Card Accounts

Create bank rules as new transactions occur to automate banking

Upload receipts on the Receipts tab for expenses not paid for with a QuickBooks-connected bank or credit card account

Record manual bank deposits for vendor refund checks

Processing Sales and Receipts

Record credit memos and sales refunds

Add/edit customer and customer information

Processing Purchases and Payments

Record checks

• Step 1: Record the check
• Step 2: Print the check

Record vendor credits and vendor refunds

Add/edit vendors and vendor information